3 Solutions to Data-Heavy Presentations

set-infographics-urban-demographics-data-icons-elements-illustration-retro-design-36416890Sometimes you can’t avoid giving presentations that are heavy on data. Examples of this would be presentations for demographics, market researches and such. So how do you solve this? How do you make your presentations interesting even if it’s full of data and numbers?

Below are 3 solutions:

1. Use Notes pages – use the Notes pane and put some of the data there. You can print this out later to be distributed among your audience.

2. Send to Word – Send your presentation to Microsoft Word.

3. Use letter-sized slides – This is best used when you won’t be projecting slides at all.

You can read the complete instructions on how to apply these solutions by heading to this post: Handouts for data-heavy presentations


Things to Remember When Creating a Table from Excel to PowerPoint

powerpoint-tips-excel-table-on-slide-1There are several things you must take note of if you want to create a table from Excel to PowerPoint. These are:

1. Make sure the table is readable. If there is too much data, divide them into several slides or just give them out as handouts.

2. Use the Title and Content layout for polished look.

3. If it’s a simple look you want or you’re in a hurry, use the Title Only layout and simply copy and paste the excel table in there.

For more details on how to create table from excel to PowerPoint, please head to this link: Create a table from Excel data in PowerPoint

How to Create Handouts from PowerPoint to Word

microsoft-office-name-logo-computer-screen-windows-44549021 (1)For heavy-duty meetings and presentations that require a lot of data to help the participants come up with a decision (e.g. market research meeting), they usually require handouts to be given out so participants of the meeting can further refer to the important additional data pertaining to the object of their meeting. Since most presentations are done using PowerPoint, and most handouts are printed from Word, here’s what you can do…

Below are the steps you can follow to create these much needed handouts from PowerPoint to Word: export your slides to Word.

  1. Create the slides. You can have text in the Notes pane, but that isn’t necessary.

    In PowerPoint 2013, choose File, Export, Create Handouts and then click Create Handouts. In 2010, choose File, Save & Send, Create Handouts. In 2007, choose Office button, Publish, Create Handouts in Microsoft Office Word.(Maybe you’re noticing that Microsoft changes its interface a lot!)

  2. In the Send to Microsoft Word dialog box, choose the Notes Below Slides option.

  3. Note that you have a choice to choose Paste or Paste Link. If you choose Paste, Microsoft embeds the entire presentation and the file can become quite large. If you have a lot of slides, choose Paste Link and be sure to keep the PowerPoint and Microsoft files in the same folder — you’ll also need both files if you need to move it to another computer.

  4. Click OK. Word opens. Wait until it brings in all of the slides — and notes, if any

To get more information about this, please head to this link: Create handouts for data-heavy decision meetings

3 Things to Keep In Mind When Presenting

goals-female-hand-writing-numbered-list-chalk-blackboard-44989416Happy New year, everyone!

As we move forward on our presentation goals this 2015, here are 3 things to always keep in mind to make your speech or presentation much much better than the previous year:

1. The Story

People love to hear stories. We shouldn’t just dump information to our audience, we should tell them great tales that are of value to them.

2. The Delivery

No matter how good the story you want to tell is, if you don’t know how to deliver it properly, it will just be put to waste. In this case, the cliche applies “practice makes perfect”.

3. The Community

You won’t be a public speaker or presenter if there is no group of people willing to be your audience. So take care of your community and always make your presentations about them.

By keeping these three things in mind, you will be sure to have better public speaking gigs this year.  Fior more insight, please head to this link: The Public Speaker’s To-Do List for 2015


Presentation: 3 Kinds

meeting-presentation-3218865There are 3 kinds of presentations that you might not still be aware of. They are:

  1. Stage show – This presentation is a live, stand up presentation where the speaker introduces a new concept or idea to the audience.
  2. Cold call – Typically, this refers to an email attachment or link to a website that will help grab the attention of an uninterested recipient.
  3. Decision document – This one contains a budget, a plan, a strategy, etc. which needs to be agreed upon among its members or a number of people.

Once you know what kind of presentation you’re doing, then you can tailor fit the appropriate type of slides you can use for it.

For more details about this, please head to: THERE ARE 3 TYPES OF PRESENTATIONS


Flipping a Meeting

upside-down-photo-beautiful-young-woman-looking-surprised-30274411The idea of flipping a meeting came from Ellen Finkelstein when she mentioned it during the Presentation Summit after hearing the SVP of Strategic Services at Duarte, Patti Sanchez, talk about slidedocs, which are slides that are used as short documents which can be used for reading before an actual meeting takes place.

Having a flipped meeting is all about distributing materials before a meeting takes place. These materials could be slide documents, notes, results of a research, etc. that attendees of a meeting will have to read and go over, analyze and understand so that during the meeting itself, they will just have to discuss it more, answer questions that may arise and make decisions from there.

By doing this, meeting time is reduced, the attendees can focus on the more important stuff and more relevant decisions can be made.

To know more about this, please head to: The flipped meeting

Awesome Storytelling Tips from Kevin Spacey

c99aa2404369463ef5baa1b65da50d7b_400x400Any form of content marketing like public speaking or presentations is all about making a good story you can sell to people. According to Kevin Spacey (yep, the famous Hollywood actor), there are 3 basic elements that can make your stories great. Here they are:

1. Conflict – The purpose of this is to create tension that will keep people engaged and wanting more.

2. Authenticity – There should be truth in your story. It should be authentic and resonates well with the brand you are selling. 

3. The audience –  Spacey believes that the audiences now are different from before. They want control. They want variety. And therefore, we should give them what they want but without sacrificing your authenticity.

As a final note, Spacey also said that when you know what story you want to tell, everything else will follow.

To know more insights about this, please head to: Kevin Spacey’s Top 3 Tips For Better Storytelling. Yes, That Kevin Spacey