Collaboration in PowerPoint Presentations

??????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????Do you know that there are two ways to collaborate with others on your presentation using PowerPoint? Emailing each other about updates and edits on your presentation can get pretty confusing fast because it’s hard to keep track of the latest changes. So what can you do instead? Below are two things you can do to make collaboration a lot easier when it comes to presentations.

1. Add comments to  presentation – By adding comments to a presentation, all parties involved can have a chance to write their opinions on how to make the presentation better. They can suggest changes and edits that need to be made.

2. Compare two presentations – Once you have two similar presentations that went through suggests, edits and changes, the Compare feature will show you the differences between the 2 presentations.

To find out more about the step-by-step process on how to add comments and compare two presentations, please head to this link: 2 ways to collaborate with others on your presentations-Part I

 

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Apply Design Principles to Your Presentation

??????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????In order to create a beautiful presentation, you need to have certain visual elements work together so you can show the “big picture” to your intended audience.  How do you do this?

Below are four design principles you need to consider when making a beautiful presentation:

1. Balance – Whether it’s symmetrical or asymmetrical balance, the elements on both sides of the design should be in equilibrium.

2. Emphasis – By using the color, size or placement of an object in your design, you can make it stand out to catch the attention of your audience.

3. Unity – Make sure that your deck has a consistent look and feel and the elements must always feel like they were placed with purpose.

4. Movement – By using curved lines, the eye of the audience will be encouraged to move sequentially, thus, instilling a sense of motion.

To know more on how to apply these design principles, please head to this link: The 4 Basic Principles of Presentation Design

Use PowerPoint for Music Video Presentation with Lyrics

??????????????????????????????????????????????????????????????????????????????Have you ever done a music video for a presentation but you wanted to sync lyrics with the music? Have you done something like this?  Did you know that you can do this in PowerPoint?

You can actually sync lyrics in a music video using PowerPoint by following four simple steps below:

1. Insert the video.

2. Choose where you want to display the lyrics.

3. Set the video play options to continue throughout your slides.

4. Set slide timing.

For a detailed discussion on how this can be done, please head to this link: Easily sync lyrics with a music video in PowerPoint

Presentation Lessons from Billy Wilder

film-award-clapperboard-d-image-41896180Academy Award winner producer, director and screenwriter Billy Wilder can teach us a thing or two about presentation. Below are some things we can apply to make our stories stick to our audience:

  1. The audience is fickle. What works for your audience today may not work for them tomorrow. So know your audience well. It may be your story your telling but be sure that your audience can resonate with it.
  2. Grab ’em by the throat and never let ’em go. Don’t dilly dally when you start. Begin with a bang! Get them immediately hooked.
  3. Develop a clean line of action for your leading character. Make sure that the arc of change in your story is clear and meaningful.
  4. Know where you’re going. Just like what Stephen Covey wrote in his book The 7 Habits of Highly Effective People, “Begin with the end in mind.” You must know where your story is headed.

Learn the other tips you can get from Billy Wilder which you can apply in your presentations by going to this link: 10 Storytelling tips from Billy Wilder

 

How to Fix Axis Labels in PowerPoint

powerpoint-tips-chart-axis-label-placement-1Do you know how to moving the axis labels when a PowerPoint chart/graph has both positive and negative values? Well, by default PowerPoint will the horizontal axis labels near the axis. Typically, this is how it works. However, when there is a combination of positive and negative numbers, the bars get to interfere with the labels.

But don’t fret because you can do something to make this right. Here is what you do:

  1. Select the chart.

  2. Right-click the horizontal axis text and choose Format Axis.

  3. In PowerPoint 2013: In the taskpane on the right, click the arrow next to Labels to expand that section.

  4. In PowerPoint 2007, 2010 and 2013: Click the Label Position or Axis Labels drop-down list and choose High. (Another option that works in some situations is Low.)

To get more insight about this, please head to this post:  Moving the axis labels when a PowerPoint chart/graph has both positive and negative values

7 Things to Avoid In Communication

?????????????????????????????????????????????????????????????????????????If you want your presentation to be effective, it would help if you can avoid doing these seven things:

1. Gossip – Just remember this: Great minds discuss ideas; average minds discuss events; small minds discuss people.”

2. Judging – Don’t let your being judgmental get in the way of honest talk. When you judge people, they won’t be able to hear what you have to say.

3. Negativity – Isn’t it hard to converse with someone who always sees the negative in things? Negativity will just keep us from seeing what’s possible in the seemingly impossible.

4. Complaining – Be mindful of your words and actions. Don’t fall into the downward spiral of complaining and always being negative. Be hopeful and positive instead.

5. Excuses – Take full responsibility for your mistakes and avoid blaming others. By apologizing and admitting defeat instead when you know you have done something wrong, you will be seen as courageous.

6. Exaggeration – Getting the habit of exaggerating things is tantamount to lying. Avoid it at all costs.

7. Dogmatism – Know the difference between opinion and facts.

For more insights about this, please head to: 7 things good communicators must not do

How to Rotate Objects in PowerPoint

rotation-arrows-vector-drawing-represents-design-39279669Do you know how to make simple object rotations in PowerPoint? It’s actually very easy.

Just use the object’s rotation handle around its middle to drag an object where you want it to go. Once you’re satisfied with how the object looks, then just release the mouse button and that’s it!

You might ask:

  • How about if I need a common angle?
  • What if I need a specific uncommon angle?
  • What if I need to get the exact angles?

You can find out more about how to do these things in PowerPoint by going to this link: Rotate objects precisely